Required Documents

Students applying for College Student Visa

1. Application for Admission

   • If applicants have an irregular academic career including the time of entrance and length of enrollment at each school, an explanatory statement issued by the school should be submitted upon application to ECC. Resume must be written in concrete detail.
   • The “purpose of study in Japan” must be well-thought out and presented in concrete detail.
   • Japanese language school students attending school 5days or more a week (20hours and more) should write “student” in the “occupation” box on the application even though the applicant is not a high school or college student. In this case, proof of study must be submitted.
   • The application must be filled out by hand by the applicant, or typed in a computer. If typed, please be sure the application is signed before submission to ECC.

   Application Forms can be downloaded from Download Page.

2. 6 Photographs

   4cm×3cm, taken within the last 6 months, from chest up, hatless

3. A photocopy of valid passport (if applicable)

4. Certificate of Japanese ability (if applicable)

   ex)A photocopy of certificate and score report of Japanese Language Proficiency Test , J-test, NAT-TEST

5. Proof of employment (if applicable)

   Position title must be stated. In the case that applicants are promised to be reinstated to their former positions, the plan of reinstatement should be included in the proof of employment.

6. Proof of enrollment in school (if applicable)

   The applicants in the last year of school must submit proof of expected graduation date.

7. A photocopy of family register, including all members, or an equivalent such as a birth certificate ＊ We understand that different countries have different forms of familial certification.

8. Written pledge

   • The student and sponsor must write their full name and stamp (countries which do not use stamps, please provide a signature) on their respective lines at the bottom of the written pledge.
   • When a college student from a foreign country has a part-time job, it is necessary to obtain a permit for activity outside the student's field of competence. A part-time job should be limited to 28 hours per week and a student cannot work with questionable standards or working environment.
   • Only students who meet either the following can obtain permission from the school to have a part-time job. After obtaining permission from the school, the school will apply to the Immigration Bureau on behalf of students.
     1. Students who spend more than 3 months at school after enrollment with an excellent attendance rate and remain in high academic standing.
     2. Students who spend more than 6 months at school after enrollment and have had no problems with attendance rate and have exhibited good behavior.
   • A student should not be absent, arrive late or leave early from the class without proper reasons.
     Students with an attendance rate of below 85% and with unacceptable reasons, or a student having an extraordinarily low evaluation will be expelled from school following the school's regulations.

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Documents from Sponsor

Sponsors must submit following documents

In case sponsors in other countries are to pay for the expenses.

1. Document of financial sponsorship

   Sponsor must fill out by him/herself
   • 2.(1) Please circle the applicable option according to payment of tuition.
   • 2.(3) It should be indicated how sponsor will pay the student’s living expenses, the amount of the money the student bring to Japan upon entering, the amount and the number of times (ex. once a month) which the sponsor will pay.

2. Proof of funds (certificate of bank balance)

3. Proof of employment

   If the remitter is a business owner or a private business owner, a copy of the company registration or a business license should be submitted.

4. Proof of income or tax payment stating income amount (the most recent)

5. Documents to certify the relationship with the applicant

   • In principle, sponsor should be members of the applicant’s immediate family.

In case sponsors in Japan are to pay for the expenses.

1. Document of financial sponsorship

   • a registered stamp necessary
   • Sponsor must fill out by him / herself.

2. Remitter's certificate of residence tax payment (income amount to be stated)

3. Certificate of bank balance

4. Proof of occupation

   If the remitter is an employee, a proof of employment should be submitted.
   If the remitter is a business owner or executive, a copy of company registration should be submitted.
   If the remitter is a private business owner, a copy of business license should be submitted.

5. Certificate of residence for every family member or certificate of registered matters

6. Documents to certify the relationship with the applicant

   Certificate of residence and family registration should be attached
   • In principle, sponsor should be members of the applicant’s immediate family.

In case applicants are to pay for expenses themselves.

1. Proof of funds (certificate of bank balance)

2. Proof of employment

3. Proof of income or tax payment stating income amount (the most recent)

4. A paper of financial sponsorship

   Fill in only (1)，(2)，(3) in 2, and your name with signature.

In case applicants can support their staying expenses on scholarship.

1. Certificate issued by the sponsoring organization that states the amount of scholarship and the name of sponsoring organization.

   ＜If the sponsoring organization is a private company or organization＞

2. Explanation on the nature business of the company and the document on the rules of scholarship

3. Explanation on the nature business of the company and the document on the rules of scholarship

4. The list of students who received the scholarship in previous years (if applicable)

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Notice

1. Japanese translations must be attached to all documents which are in a foreign language.
2. The above-mentioned documents are requirements for the application. The submission of other documents might be necessary, case by case, if further documentation of application is necessary.
3. Please let us know if you have any documents which you are unable to submit.
4. 4. All documents must be issued on or after July 1, 2011 for the students to enter ECC in April, or on or after January 1, 2012 for the students to enter ECC in October.
5. All documents should be written on official forms, with the name and address of the issuing organization printed clearly.
6. If you have a guarantor who is a resident in Japan, a letter of guarantee must be attached.
7. Please make photocopies of the blank application forms and the subsequent completed forms. If a reapplication (in whole or in part) is requested, fill out the copy of the blank form and use the copy of the completed form as a reference.

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Applicants not applying for Student Visa

1. Application for admission

2. Proof of graduation (or expected graduation) or diploma from last school attended (if applicable)

3. 4 4cm×3cm photographs

   taken within the last 6 months, from chest up, hatless

4. A photocopy of valid passport (if applicable)

5. Written pledge

6. A photocopy of an alien registration card (if applicable)